Plain-English summary. Listing an event is free. Paid plans add analytics, live server control, and the ability to open a CAD. We sign you in with Discord (no email, no password), encrypt your ER:LC key, and never sell your data. Ultra has a genuine free trial: no card, one per account, and it expires on its own rather than rolling into a charge. Paid plans exist to cover what it actually costs to run Gatherly. Gatherly CAD is in beta. Gatherly Mastery and Solo RP are not released and not on sale. Your rights under the Australian Consumer Law always apply and can't be signed away. You can delete everything yourself from Settings.
If you run a server, read section 6c. Command Center, Staff Zone and CAD let you record information about other people (your staff and your players). When you use them, you take on real responsibility for how that information is handled.
Terms of Service
1. Who we are and what these terms cover
Gatherly ("Gatherly", "we", "us", "our") operates this website and its related services: event listings, the discovery feed, engagement reports, advertising placements, the Command Center (live server control), the Staff Zone (staff shifts, applications and activity), Gatherly CAD (a multi-tenant computer-aided dispatch platform), paid subscription plans, one-off boost-credit purchases, and the Discord bot (together, the "Service"). Gatherly Mastery and the Solo RP player-profile system are announced but not yet released and not available for purchase; nothing in these terms is an offer to sell them. By creating an account or using the Service you agree to these terms, which form a binding contract between you and Gatherly. If you do not agree, do not use the Service. These terms are governed by the laws of Australia and the State or Territory in which you ordinarily reside, and they incorporate your non-excludable rights under the Australian Consumer Law (the "ACL").
2. Eligibility and minors
You must be old enough under Roblox's and Discord's rules to hold an account on those platforms. If you are under 18, you confirm that a parent or guardian has reviewed and accepted these terms on your behalf and consents to your use of the Service, including any purchases. A parent or guardian may contact us at any time via the support form to review, correct, or delete a minor's account.
3. Relationship to other platforms
Gatherly is an independent service. We are not affiliated with, endorsed by, or sponsored by Police Roleplay Community (PRC), Emergency Response: Liberty County (ER:LC), Roblox Corporation, Discord Inc., Stripe Inc., Netlify Inc., or Bloxlink. You remain bound by each platform's own terms when you use it, including the Roblox Terms of Use and Community Standards, the Discord Terms of Service, and the PRC API terms. We may suspend or change features where required to stay compliant with those platforms or with the law.
4. Your account
- You sign in with Discord OAuth. You are responsible for activity on your account and for keeping your Discord account secure. Tell us promptly if you believe your account has been compromised.
- One person per account. Do not sell, rent, share, or transfer accounts or staff access.
- We may suspend or terminate accounts that breach these terms, abuse the Service, or create risk for other users or the platform, with notice where practicable. Where a suspension affects a paid plan and is not due to your breach, the refund rules in section 8 and your ACL rights in section 9 apply.
5. Event listings, advertising, and acceptable use
- You are responsible for the content you submit - listing titles, descriptions, banners, join codes, news content, and any advertisement creative or destination link. Listings must be for genuine ER:LC events you actually intend to host.
- Listings run for a maximum of 90 minutes and leave the discovery feed automatically at their end time.
- You must not submit content that is false or misleading, infringes intellectual property, sexualises or endangers minors, harasses or vilifies anyone, promotes scams, malware, or off-platform account trading, breaches Roblox or Discord rules, or is otherwise unlawful.
- Advertising. Paid advertising placements are reviewed and must be manually approved by our staff before they appear. We screen creative and destination links (including automated safety scanning) for malware, deceptive redirects, and policy breaches. Payment does not guarantee placement: if an advertisement or its destination breaches these terms or our content standards, we may decline or remove it after payment and will refund the unused portion of the booked run. Refusal for a clear breach is not a "major failure" under the ACL.
- You must not scrape the Service, probe or attack our infrastructure, circumvent or hammer rate limits, automate or bot interactions, or attempt to access other users' data or staff-only functions.
6. ER:LC API keys and reports
- You may connect an ER:LC server API key only for servers you own or are authorised to administer.
- We use your key solely to read server statistics for your event windows and connection tests. We never issue commands to your server.
- Reports are compiled from data the PRC API makes available and are provided for informational purposes. PRC may change, throttle, or withdraw its API at any time, which can affect report accuracy, completeness, or availability; that is outside our control. We will be honest about known limitations and flag them in-product.
- AI-generated summaries and forecasts are automated interpretations of your own data. They are estimates, may contain errors, and are not professional, financial, or legal advice.
6a. Roblox account linking and Solo RP
- Gatherly Mastery subscribers and users who access the Solo RP feature may optionally link their Roblox account to their Gatherly profile. Linking is done either via Bloxlink's public API (which resolves your Discord ID to your Roblox ID using data you have already shared with Bloxlink) or via a code-in-bio verification that you initiate yourself.
- By linking your Roblox account, you confirm you are the legitimate owner or authorised user of that Roblox account and that you consent to Gatherly recording your Roblox user ID, username, and gameplay session data (server ID, session times, department, and event overlap) in Gatherly-integrated servers.
- We read your Roblox user ID and username only. We never access your Roblox credentials, inventory, trades, purchases, or any data beyond what is described above.
- Your Roblox ID is stored encrypted and linked to your Discord session. You may unlink your Roblox account at any time from Settings, which stops future session recording. Previously recorded sessions are retained unless you delete your account entirely.
- AI-generated resumes produced by the Gatherly Mastery resume feature are based solely on your verified session data. They are not professional credentials and Gatherly makes no representations about how third parties will receive or use them.
- Server follow and live event DM notifications are a convenience feature. Gatherly does not guarantee delivery of DMs where a user has DMs disabled or does not share a server with the Gatherly bot.
6b. Gatherly CAD (beta)
- Gatherly CAD is beta software. It is offered as-is, may contain bugs, may lose or misstate data, and may change or be taken down while it stabilises. Do not rely on it as a system of record, and do not put anything into it that you cannot afford to lose. This does not displace your ACL rights in section 9.
- Opening a CAD requires a Gatherly Ultra plan. Joining a CAD is free and always will be. If an owner's Ultra plan lapses, their own access to the CAD they opened is paused until they resubscribe; their members are not charged and are not locked out of their own records by us.
- Roles. The person who opens a CAD is its owner and has full control, including deletion. Owners may grant admin rights (full control except owner-only actions) and may make members department heads or give ranks the Manage permission, which lets them run a single department's roster, ranks and invite link and nothing else. Ranks may also carry Dispatch (create and manage calls) or Records (file citations, arrests and warrants). Ordinary members can mark up as a unit and look records up. Civilian-only members can use the civilian portal alone. Permissions are enforced on our servers, not in your browser.
- The owner is responsible for who they let in and what they empower them to do. Invite links are unguessable and can be rotated at any time, which immediately kills the old link. If you hand someone admin or a Manage rank, you are giving a real person real power over other people's records.
- Records are fictional roleplay records. Characters, vehicles, firearms, citations, arrests, warrants and BOLOs inside a CAD are in-character roleplay content. They are not, and must not be presented as, real criminal records, real legal process, or real government documents. Do not use CAD to store real personal information about real people, and do not use it to harass, defame, dox or intimidate anyone.
- Records are namespaced per CAD. We do not read them across CADs, and one CAD can never see another's data.
6c. When you record information about other people
- Command Center, Staff Zone and Gatherly CAD all let you collect and store information about third parties: the players in your server, the staff you manage, and the people who join your CAD. That includes Roblox usernames, in-game activity, shift and moderation history, and roleplay records.
- For that information, you are the one deciding what is collected and why, and Gatherly is processing it on your behalf and at your direction. You are responsible for collecting it lawfully, for telling your community what you are recording, for handling access and deletion requests from your own members, and for not using it to harass, punish unfairly, or expose anyone.
- You must not use Gatherly to build profiles of people who have not agreed to it, to track anyone outside your own server and CAD, or to collect real-world personal information (real names, addresses, schools, phone numbers, real photographs) about anyone. This is a roleplay tool, not a surveillance tool.
- We may remove content, suspend a CAD, or terminate an account that breaches this section, and we will act quickly where a minor's safety is involved.
7. Plans, free trials, boost credits, and how billing works
- What we sell. Gatherly Ultra is our paid plan for server owners. Gatherly Pro has been retired and folded into Ultra; it cannot be purchased. Gatherly Mastery is not released and is not for sale. It is shown on the pricing page marked "Coming soon" for information only. We will not take money for it, and we will not start a Mastery trial, until it actually ships.
- The Ultra free trial. Ultra can be trialled free for six weeks. It requires no card, is limited to one per account, and does not auto-renew and does not roll into a paid subscription. At the end of the trial it simply expires and your account returns to Free. We will never charge you because a trial ran out.
- Why the paid plan exists. Gatherly is not free to run. Paid plans exist to cover our actual operating costs: hosting and serverless compute, encrypted data storage, the ER:LC API, AI usage (report summaries, AI dispatch, the support assistant), the Discord bot's hosting, payment processing fees, and the domain. The free trial is deliberately generous, and it is funded by the people who go on to subscribe. If the cost of running a feature changes materially, we may change what a plan includes; where that materially reduces the value of a plan you have already paid for, section 12 and your ACL rights in section 9 apply.
- Recurring billing. A paid subscription renews automatically each billing period until you cancel. We will make the renewal date visible to you before you subscribe. Lifetime purchases are one-off. Card payments are processed by Stripe on Stripe's hosted checkout; we never see or store your full card details.
- Robux payments are planned but not currently live. When they launch, they will work by verified gamepass ownership through the official Roblox API and will grant a fixed period rather than recurring, subject to Roblox's own payment terms, which we do not control.
- What each tier delivers. The features listed on our pricing page are what we actually provide for that tier, drawn from real ER:LC API data. Boost credits affect only how far an event climbs the discovery feed; they never change the depth of analytics in your report, which is set by your plan. We will not advertise a feature we do not deliver, and we will not bill for a feature that is not built.
- You can cancel at any time from your account or via support. On cancellation your plan stays active until the end of the period you have already paid for, and no further charges are made.
- Boost credits and plan benefits have no independent cash value, are not transferable, and lapse when the plan they belong to ends.
8. Refunds
- Your rights under the ACL (section 9) always apply and sit on top of this section.
- If we cancel or materially reduce a paid feature you have already paid for, for reasons that are not your breach, you may cancel and we will refund the unused portion on a pro-rata basis.
- For advertising, see section 5: if we decline or remove an ad for a content-standards breach, we refund the unused portion of the run.
- Outside the ACL and the cases above, we do not provide change-of-mind refunds for digital services already supplied. We will always assess a genuine fault claim fairly and promptly.
9. Your rights under the Australian Consumer Law
Our services come with guarantees that cannot be excluded under the Australian Consumer Law. Among other things, we guarantee that our services are provided with due care and skill, are reasonably fit for any purpose we describe, and match their description.
- If the Service has a major failure, you are entitled to cancel and obtain a refund for the unused portion, or to seek compensation for any reasonably foreseeable loss or damage. You may also choose to keep the service and seek compensation for the drop in value.
- If the failure is not major, you are entitled to have the problem fixed within a reasonable time, and if we do not do so, to cancel and obtain a refund for the unused portion.
- Nothing in these terms excludes, restricts, or modifies any guarantee, right, or remedy you have under the ACL or other law that cannot lawfully be excluded.
10. Liability (subject to the ACL)
Nothing in this section limits your non-excludable ACL rights in section 9. Where the law permits us to limit liability for a failure to comply with a consumer guarantee (other than guarantees for goods or services ordinarily acquired for personal, domestic, or household use), our liability is limited, at our option, to re-supplying the service or paying the cost of re-supply. Subject to that, and to the extent permitted by law, we are not liable for indirect or consequential loss, loss of data, or loss of profits, and our total aggregate liability for any claim not covered by a consumer guarantee is limited to the amount you paid us in the 3 months before the claim arose, or AUD $50 if you have paid nothing.
11. Intellectual property
You keep ownership of content you upload (such as banners, ads, and news content) and grant us a worldwide, royalty-free, non-exclusive licence to host, store, reproduce, and display it for the purpose of operating and promoting the Service. You confirm you have the rights to everything you upload. The Gatherly name, logo, design, and software are our property. ER:LC, Roblox, and Discord names and marks belong to their respective owners.
12. Service availability and changes
We aim for high availability, but the Service may be interrupted, including by outages at Netlify, Discord, Roblox, PRC, Stripe, or Anthropic. We may change or discontinue features; where a change materially reduces the value of a paid plan, we will give reasonable notice and you may cancel and receive a pro-rata refund of the unused period. We may update these terms from time to time and will post the new version here with an updated date; material changes will be announced on the site before they take effect.
13. Contact and disputes
Questions or complaints: use the support form. We aim to acknowledge complaints within 3 business days and resolve them within 14 days. If we cannot resolve a complaint, you keep all of your rights, including the right to contact your State or Territory consumer-protection regulator or the ACCC. These terms are governed by the laws of Australia; nothing in them requires you to bring a claim anywhere other than a court of competent jurisdiction in the State or Territory where you reside.
Privacy Policy
1. Overview
This policy explains what personal information we collect, why, how we protect it, and your choices, consistent with the Australian Privacy Principles (APPs) in the Privacy Act 1988 (Cth). The short version: we collect the minimum needed to run listings, reports, advertising, and billing; we never sell your data; and you can delete everything yourself from Settings.
2. What we collect
- Account data: your Discord user ID, username, global display name, and avatar, received when you sign in with Discord OAuth. We do not receive your email address or password.
- ER:LC API key: stored encrypted at rest using AES-256-GCM. It is decrypted only at the moment a report or connection test runs, and you can remove it at any time in Settings.
- Event and report data: your listings and the statistics compiled into reports (joins, sessions, staff activity, mod calls, queue) as exposed by the PRC API for your server.
- Delivery settings: a Discord webhook URL if you save one, your bot-DM opt-in choice, and any extra report-recipient Discord ID you attach to an event.
- Advertising data: your ad creative, destination link, booking dates, and aggregate performance metrics (impressions, clicks, click-through). Click and impression logging is used to give advertisers their analytics and to detect abuse.
- Payment data: handled entirely by Stripe (card) or Roblox (Robux). We store only your plan, its verification timestamp, the Stripe customer reference, and, for Robux verification, the Roblox user ID you supply. We never receive or store card numbers.
- Command Center and Staff Zone data: where you connect a server, we process the in-game player list, staff shift records, moderation and command history, staff applications, and activity/grind metrics for the staff of your server. This is information about other people, recorded at your direction. See Terms section 6c.
- Gatherly CAD data: for each CAD, we store its departments, ranks, invite codes, member list and per-member permissions, unit statuses, dispatch calls, BOLOs, an activity log of who did what, and the roleplay records members create (characters, vehicles, firearms, citations, arrests, warrants). CAD data is namespaced per CAD and is never read across CADs.
- Roblox verification data (CAD): if a department requires it, we verify a Roblox account using the official Roblox API and the code-in-profile method, and store the resulting Roblox user ID, username and avatar URL. We never see or ask for Roblox credentials.
- Technical and security data: coarse rate-limit counters keyed to IP addresses to prevent spam and botting, and an audit log of administrative and staff actions.
3. How we use it
To operate listings and the discovery feed; compile, deliver, and display your reports; run and measure advertising; process subscriptions and credit purchases; prevent abuse, spam, and fraud; and provide support. Gatherly uses AI in several places: report summaries, the AI Session Director, AI dispatch and record summaries inside CAD, and the site support assistant. In each case the relevant text or statistics (never your API key, never card data) are sent to Anthropic's API solely to generate that response. We do not use your data to train third-party AI models, and we do not send Anthropic anything beyond what is needed to answer the request in front of it.
4. Who we share it with
- Service providers: Netlify (hosting and encrypted storage), Discord (login and report delivery), Stripe (card payments), Roblox (gamepass verification), PRC (your server's API), and Anthropic (AI summaries). Each receives only what its function requires. Some of these providers store or process data outside Australia (primarily the United States); by using the Service you acknowledge this overseas disclosure under APP 8.
- Other users: your listings, host username, banner, approved advertisements, and any news you publish are public by design. Your reports are private to you and any extra recipient you choose.
- We do not sell personal information. We disclose it to law-enforcement or authorities only where we are legally required to, or to protect the safety of users.
5. Security
Sessions use signed cookies marked HttpOnly, Secure, and SameSite. ER:LC keys are encrypted at rest with AES-256-GCM. Staff and administrative actions require server-verified roles, are rate-limited, and are audit-logged; privileged access is scoped to the minimum each role needs. No system is perfectly secure, so if we become aware of an eligible data breach likely to result in serious harm, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC) as required by the Notifiable Data Breaches scheme.
6. Retention and deletion
Data is kept while your account is active. "Delete account" in Settings immediately and permanently removes your account record, your encrypted API key, and all of your events and reports. Deleting a CAD removes that CAD's departments, members, calls, activity log and records permanently, for everyone in it; this cannot be undone. If you leave a CAD, the records you filed remain with that CAD, because they belong to that community's shared history rather than to you alone. If you want your own material removed from a CAD you no longer belong to, contact its owner, or contact us and we will help. Aggregate advertising metrics, coarse rate-limit counters, and audit entries recording staff actions may be retained for security, billing, and fraud-prevention purposes for up to 12 months.
7. Your rights
You can access and correct your information from Settings at any time, or contact us via the support form to request access, correction, or deletion, or to make a privacy complaint. We will respond within a reasonable time (and within any period the Privacy Act requires). If you are not satisfied with our response, you may complain to the OAIC at oaic.gov.au.
8. Children
The Service is built around games rated for teens. We do not knowingly collect more information from under-18 users than the Service requires, and we do not knowingly use minors' data for targeted advertising. A parent or guardian can use the support form to request deletion of a minor's account.
9. Changes
We will post any changes to this page and update the date above. Material changes to how we handle personal information will be announced on the site before they take effect.
Beta features. Gatherly CAD is in beta and Solo RP and Gatherly Mastery are unreleased. We would rather label something honestly and ship it late than take money for a promise. Where a feature is not built, it is marked "Coming soon" and cannot be bought.
We mean what we say here. Where these documents promise something — encryption, no command access to your server, accurate plan features, honest pre-launch projections — we hold ourselves to delivering it. Should these documents change, to the best of our ability we will notify all customers and patrons affiliated with our services.